Al Arqam Academy

Student Management System – Admin Portal

Dashboard
Welcome back, Admin
Notifications 5 unread
7 Fee Dues Pending

Students haven't paid April fees yet

Today, 10:00 AM
Receipt Uploaded

Ahmad Khan uploaded fee receipt

Today, 9:45 AM
New Admission Request

Sara Ali submitted admission form

Yesterday, 4:30 PM
Teacher Absent

Ustad Tariq absent today

Yesterday, 8:00 AM
Monthly Vouchers Sent

April fee vouchers sent to all 142 students

Apr 1, 2025
Reminder: 7 students have not paid their April fees. Due date is 10th April. Automatic reminders have been sent.

142

Total Students

+8 this month

135

Fee Paid (April)

95% collection

7

Fee Unpaid

Reminders sent

12

Total Teachers

All active

PKR 2,14,500

Monthly Revenue

+12% vs last

PKR 87,200

Monthly Expenses

-4% vs last
Recent Admissions
StudentClassDateStatus
AKAhmad KhanGrade 8Apr 20 Active
SASara AliGrade 5Apr 19Pending
HMHassan MalikGrade 10Apr 18 Active
FNFatima NoorGrade 3Apr 17 Active
ZQZaid QureshiGrade 7Apr 16Reviewing
Today's Attendance
128
Present
14
Absent
90%
Rate

April 2025

SuMoTuWeThFrSa
Monthly Fee Collection April 2025
NovDecJanFebMarApr

142

Total Students

135

Active

5

Pending

2

Inactive

#Student NameClassGuardianContactFee StatusAttendanceActions
001AKAhmad KhanGrade 8Imran Khan0300-1234567Paid94%
002SASara AliGrade 5Khalid Ali0311-9876543Unpaid88%
003HMHassan MalikGrade 10Asif Malik0333-5556789Paid97%
004FNFatima NoorGrade 3Noor Ahmed0321-7778899Paid91%
005ZQZaid QureshiGrade 7Bilal Qureshi0345-1112233Partial79%
006MRMaria RizviGrade 8Rizwan Ali0315-4445566Paid100%
007OBOmar BaigGrade 10Saeed Baig0302-9998877Unpaid83%
Showing 1–7 of 142 students
Student Admission Form
Parent / Guardian Information
Academic Information
Admission Process
After submission, a PDF will be generated and sent to both the admin and the student automatically.
  • Step 1Fill complete form
  • Step 2Preview PDF
  • Step 3Submit & generate
  • PDF to AdminAuto-sent
  • PDF to StudentAuto-sent
  • Voucher CreatedNext month 1st
Daily Attendance
Monthly Report
Student Report
Mark Attendance
April 23, 2025 – Wednesday
#Student NamePresentAbsentRemarks
01Ahmad Khan
02Sara Ali
03Hassan Malik
04Fatima Noor
05Zaid Qureshi
06Maria Rizvi
07Omar Baig
Attendance Summary – Today
128
Present
14
Absent
90.1% Attendance Rate
Monthly Calendar – Ahmad Khan
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
7
8
9
10
11
14
15
16
17
18
21
22
23
24
Present Absent
Monthly Attendance Report
StudentClassTotal DaysPresentAbsentRateStatus
Ahmad KhanGrade 822211
95%
Excellent
Sara AliGrade 522193
86%
Good
Hassan MalikGrade 1022220
100%
Perfect
Zaid QureshiGrade 722175
77%
Warning

135

Paid Students

7

Unpaid

PKR 2,14,500

Collected

PKR 10,500

Outstanding

Fee Records
Uploaded Receipts
Reminders
StudentClassFee AmountDue DatePaid DateMethodStatusActions
AKAhmad KhanGrade 8PKR 1,50010 Apr5 AprBank Transfer Paid
SASara AliGrade 5PKR 1,50010 Apr—— Unpaid
HMHassan MalikGrade 10PKR 2,00010 Apr3 AprCash Paid
FNFatima NoorGrade 3PKR 1,20010 Apr8 AprJazzCash Paid
ZQZaid QureshiGrade 7PKR 1,50010 Apr—— Unpaid
MRMaria RizviGrade 8PKR 1,50010 Apr2 AprEasyPaisa Paid
Uploaded ReceiptsPending verification
StudentAmountUploadedAction
Ahmad KhanPKR 1,500Apr 5, 2:30 PM
Maria RizviPKR 1,500Apr 2, 11:00 AM
Manual Receipt Upload

Click to upload receipt image/PDF

PNG, JPG, PDF – Max 5MB
Automatic reminders are sent on the 10th of each month to all students with unpaid fees. You can also send manual reminders below.
Unpaid Students – April 2025
StudentGuardianPhoneAmount DueDays OverdueAction
Sara AliKhalid Ali0311-9876543PKR 1,50013 days
Zaid QureshiBilal Qureshi0345-1112233PKR 1,50013 days
Omar BaigSaeed Baig0302-9998877PKR 2,00013 days
Fee Vouchers April 2025
April 2025 vouchers were auto-generated on April 1st and sent to all 142 students.

🕌 Al Arqam Academy

Monthly Fee Voucher

Student NameAhmad Khan
Registration No.ARQ-2025-0001
ClassGrade 8 – Section A
MonthApril 2025
Due Date10 April 2025
Tuition FeePKR 1,500
Computer LabPKR 100
Library FeePKR 50
Discount (5%)- PKR 82
Total PayablePKR 1,568
Pay via: Bank Transfer | JazzCash | EasyPaisa | Cash
Then upload receipt on the portal.
Generate Custom Voucher

PKR 87,200

This Month

PKR 74,500

Last Month

24

Transactions

+17%

vs Last Month

Add New Expense

Upload receipt image or PDF

Recent Expenses
TitleCategoryAmountDateAction
Electricity Bill UtilitiesPKR 8,500Apr 15
Whiteboard Markers SuppliesPKR 1,200Apr 12
Internet Bill UtilitiesPKR 3,500Apr 10
Building Rent RentPKR 45,000Apr 1
Printer Repair MaintenancePKR 2,800Apr 5
Paper & Stationery SuppliesPKR 4,200Apr 8
Total April Expenses:PKR 87,200
Teachers Management

12

Total Teachers

11

Active Today

1

Absent

PKR 1,84,000

Total Salary/Month

TeacherSubjectContactClasses/MonthTakenBase SalaryStatusActions
THSir Tariq HussainMathematics0300-11111112018PKR 25,000Active
AIMiss Amna IdreesScience0312-22222221818PKR 22,000Active
FKSir Faisal KhanEnglish0333-33333332015PKR 20,000Absent Today
RSMadam Rubina ShahIslamiyat0344-44444441515PKR 18,000Active
BASir Bilal AhmedComputer0355-55555551614PKR 19,000Active
Salary Management April 2025

PKR 1,84,000

Total Payable

8

Salaries Paid

4

Pending

Salary is calculated based on classes taken vs total assigned classes. Formula: (Classes Taken / Total Classes) × Base Salary
TH

Sir Tariq Hussain

Mathematics
Total Classes20
Classes Taken18
Attendance90%
Base SalaryPKR 25,000
PKR 22,500
AI

Miss Amna Idrees

Science
Total Classes18
Classes Taken18
Attendance100%
Base SalaryPKR 22,000
PKR 22,000
FK

Sir Faisal Khan

English
Total Classes20
Classes Taken15
Attendance75%
Base SalaryPKR 20,000
PKR 15,000
Fee Report
Attendance
Salary
Expenses

PKR 2,14,500

Collected (Apr)

+12% vs Mar

PKR 10,500

Outstanding

95.3%

Collection Rate

Month-wise Fee Summary
MonthTotal StudentsPaidUnpaidCollectedOutstandingRate
April 20251421357PKR 2,14,500PKR 10,50095.3%
March 20251381308PKR 2,05,200PKR 11,80094.5%
February 202513512510PKR 1,96,800PKR 14,50092.6%
January 202513212012PKR 1,87,500PKR 17,10090.1%
Attendance Reports

Monthly and date-wise attendance reports with export options. Select filters to generate custom reports.

Salary Reports

Monthly salary disbursement reports per teacher. Includes class attendance and deduction details.

Expense Reports

Category-wise expense analysis with monthly trends and budget comparison.

Academy Information
Notification Settings
  • Auto Fee Voucher (1st of month)
  • Fee Reminder (10th of month)
  • SMS Reminders
  • WhatsApp Reminders
  • Email Notifications
Security